Executive Assistant and Business Administrator

EXECUTIVE ASSISTANT AND BUSINESS ADMINISTRATOR - NEWCASTLE ON TYNE - FULLY ONSITE - UP TO £50k

Robert Half are thrilled to be assisting a growing organisation with their search for a full-time, permanent Executive Assistant and Business Administrator offering up to £50k!

This role sits within the Business Administration team, who play a vital role in delivering service excellence across the organisation, providing essential support to multiple departments. The team manages meeting schedules, coordinates travel, oversees accounts and delivers a variety of ad hoc projects. Their focus is on creating a supportive and efficient environment that enables colleagues to achieve their goals and drive the success of the business.

Things to know:

• Job Title : Executive Assistant and Business Administrator
• Salary: £35k - £50k, depending on experience
• Location : Newcastle on Tyne
• Working pattern : Full-time hours - Monday - Friday, 8am - 6pm, 5 days onsite
• Free onsite parking

Responsibilities:

• Manage diaries and stay on top of stakeholders' meeting schedules.
• Schedule meetings, handle logistics, and assist with meeting preparation.
• Prepare and format presentation materials.
• Screen and manage calls, coordinate conference calls, and handle correspondence with external contacts.
• Build strong working relationships across all departments, maintaining a professional and approachable manner at all times.
• Arrange business travel, including booking transport, accommodation, and preparing detailed itineraries.
• Support the planning, logistics, and delivery of firm-wide events.
• Undertake ad hoc projects, research, administration, and record-keeping.
• Collaborate closely with the wider Business Administration and Executive Assistant teams to provide seamless support across the firm.

Requirements:

• You'll have a minimum 2:1 Bachelor's degree (or international equivalent), supported by strong A-level results.
• Bring at least 2 years' experience in a similar administrative or support role.
• Highly proficient in Microsoft PowerPoint, Excel, Outlook, and Word, with excellent overall IT skills.
• Experienced in handling confidential information with professionalism, tact, and discretion.
• An exceptional communicator, both verbally and in writing.
• Proactive and solutions-focused, with the ability to keep projects moving and meet deadlines.
• Meticulous attention to detail and strong organisational skills.
• Comfortable managing multiple priorities and anticipating needs in a fast-paced environment.
• A strong team player with a positive attitude, energy, and a solid work ethic.
• Collaborative by nature, working effectively with colleagues across the wider Business Administration team.