Business Administrator

Business Administrator (Mechanical & Electrical)

Location: Newcastle Upon Tyne – City Centre (NE1)

Employment Type: Full-Time, Permanent

Reports To: M&E Project Manager / Site Supervisor

Salary: £28,000–£32,000 (DOE)

Role Overview

Our client is delivering a prestigious, high-profile project in the heart of Newcastle and is seeking an experienced Business Administrator (Mechanical & Electrical) to support their growing team.

This role plays a vital part in ensuring smooth site operations, accurate documentation control, and effective coordination across all project stakeholders. You will be the organisational backbone of the M&E delivery team, ensuring compliance, communication, and project efficiency.

Key Responsibilities

Contract Administration

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O&M manual chasing and production

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As-built drawing coordination and follow-up

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Weekly project drop-line updates in Asta, comparing actual vs. realised schedules

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Setting up site Health & Safety files

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Project aftercare coordination

General Administration

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Managing attendance, sickness, holidays, and corporate entertainment records

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Stationery ordering and stock control

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Booking travel: train tickets, hotels, and related logistics

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New starter coordination and onboarding support

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Printing drawings and project documentation

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Managing Egnyte file links and digital organisation

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Maintaining the office noticeboard

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Conducting DSE assessments

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Acting as First Aider / Mental Health First Aider / Fire Warden (training provided if needed)

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Ensuring general office tidiness and smooth day‑to‑day operations

Why This Role Matters

M&E projects rely on precision, compliance, and seamless coordination. This role ensures that all technical documentation is accurate and audit-ready, site operations run efficiently, and the project team is fully supported. Your work directly contributes to safe, compliant, and successful project delivery on a landmark development.

What’s on Offer

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Competitive salary: £28,000–£32,000 depending on experience

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Clear career development pathways and ongoing training

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Supportive, collaborative team culture

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Opportunity to work on high-profile, prestigious projects