Recruitment & HR Coordinator

The Recruitment & HR Coordinator will deliver efficient and people-focused comprehensive HR administrative support to the Schools across the full employee life cycle. Reporting directly to the Head of HR, the successful candidate will help to create, encourage, and drive a culture where staff are motivated and developed in order to achieve their very best and maximise performance.

As post holder, you will hold a key role within a small yet busy department comprising the Head of HR and HR Officer. You will be an exceptional administrator with good written and verbal communication skills, and be comfortable working with colleagues and partners at all levels, exercising tact, diplomacy, and confidentiality where appropriate.

Key Duties and Responsibilities

• Support the recruitment of teaching and support staff, including drafting job descriptions, managing advert campaigns, providing guidance to candidates, reviewing applications, scheduling interviews, and ensuring compliance with Safer Recruitment practices and ISI regulations.
• Carry out vetting checks in line with Safer Recruitment guidelines, including references, Barred List checks, and DBS checks for all school staff, visitors, and contractors as required.
• Support all Employee Relations processes, including managing and filing records for probationary reviews, absence, contract amendments, and onboarding/offboarding paperwork.
• Maintain the HR system, ensuring it is accurate, up-to-date, and continuously improved.
• Manage the HR mailbox, responding to queries and escalating issues where appropriate.
• Maintain the School’s Single Central Register, ensuring accuracy and attention to detail.
• Support the onboarding and induction process, including coordinating and administering training requirements for new and existing staff.
• Liaise with wider support functions in the school on behalf of the HR team.
• Assist in administering the School’s professional development programme.
• Share responsibility for maintaining compliant HR records, including the Single Central Register, HRIS, and employee personnel files.
• Provide general HR guidance on a broad range of topics, including contractual changes, performance management, absence, GDPR, retention, and payroll.
• Keep up to date with emerging HR trends and changes employment legislation.
• Undertake and support projects as directed by the Head of HR.

We are looking for

• Demonstrable experience of HR administration, including maintaining accurate records, supporting recruitment processes, and handling confidential information appropriately.
• GCSE grade 4/C or above in English and Maths, or an equivalent qualification.
• Excellent IT skills and confidence in learning new systems quickly.
• Proven ability to prioritise and manage a varied workload, adapt to changing priorities, take initiative, and work calmly under pressure.
• Excellent written and verbal communication skills.
• A working knowledge of employment law, statutory guidance, and HR best practice, with a commitment to keeping this knowledge up to date.
• A commitment to safeguarding in line with current statutory guidance.
• Understanding of individual responsibility for health and safety, equality, diversity, and inclusion, contributing to an environment where everyone feels valued and respected.

Please direct any questions to the HR department: ***email_hidden***

Thank you for your interest in applying to work at Dame Allan’s Schools.

The Schools are committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and the Disclosure and Barring Service.

Job Types: Full-time, Permanent

Pay: £27,105.00-£28,023.00 per year

Benefits:

• Company pension
• Discounted or free food
• Life insurance
• On-site parking

Work Location: In person