Exams & Data Administrator - Secondary School - Newcastle...

A well-regarded secondary school in Newcastle upon Tyne is seeking a highly organised and detail-focused Exams & Data Administrator to join its supportive admin team. This is an excellent opportunity for someone who enjoys accuracy, systems and deadlines, and who wants to play a key role in supporting assessment, examinations and pupil progress processes.

The school has clear routines, a professional working culture and strong safeguarding practice. You will be joining a setting where high standards and reliable systems are valued, and where admin roles are central to the smooth running of the school.

About the Role

As Exams & Data Administrator , you will support the effective organisation of internal and external exams alongside key school data processes. Working closely with senior leaders and relevant staff, you will help ensure systems are accurate, compliant and well communicated.

Key responsibilities may include:

• Supporting the administration of exams, including entries, timetables, seating plans and exam-day logistics

• Maintaining accurate exam records and supporting compliance with relevant regulations and deadlines

• Supporting internal assessments and mock exam processes

• Producing and maintaining reports and data extracts to support tracking and progress monitoring

• Supporting data input and checking accuracy across school systems

• Communicating key information clearly to staff, pupils and parents as required

• Supporting results processes and post-results administration (where appropriate)

• Maintaining confidentiality and secure handling of sensitive information at all times

This role suits someone who is methodical, calm under pressure and able to manage deadlines without losing attention to detail.

The Team

You will work closely with:

• Senior leaders and data leads

• Heads of department and pastoral teams

• The exams function (Exams Officer or admin lead)

• Wider office and admin colleagues

The school values teamwork, professionalism and clear communication, and you will be supported with training where needed to develop confidence with systems and procedures.

About the School

This Newcastle secondary school has a calm, purposeful culture supported by consistent routines and clear expectations. Staff work within established systems and benefit from a professional environment where organisation and accuracy are valued.

Safeguarding is central to the school’s work, and the successful candidate will be expected to uphold high standards of confidentiality and professionalism.

Key Information

• Location: Newcastle upon Tyne

• Start Date: ASAP / next term (or by agreement)

• Contract: Full-time, permanent (or as agreed)

• Salary: Competitive, dependent on experience

What the School is Looking For

The successful candidate will ideally have:

• Experience in school administration, exams administration, data/admin support or a similar role

• Strong attention to detail and confidence managing deadlines

• Excellent organisation and accurate record keeping

• Confidence using IT systems, including spreadsheets and database-style platforms (MIS/data systems training provided)

• Strong communication skills and a professional manner

• Understanding of confidentiality and safeguarding in an education setting

Experience with exam processes and/or school data systems is desirable, but strong transferable admin/data experience will be considered.

Why Join This School

• Key role supporting exams, assessment and pupil progress systems

• Clear routines and systems that support an organised working day

• Supportive admin team and professional working culture

• Varied role combining data accuracy, coordination and communication

• Opportunity to build strong experience in a specialist school admin area

This is a great opportunity for an organised Exams & Data Administrator who wants to play a vital role in supporting a Newcastle secondary school’s assessment and examination processes.